HVI is honored to co-host this event again with UL. We look forward to seeing you in Clearwater Beach. DATESTuesday, February 26 through Friday, March 1, 2013 REGISTRATION PROMOTIONAL CODESCERTAIN ATTENDEES ARE ELIGIBLE FOR REGISTRATION DISCOUNTS.If you are the designated representative for a current HVI-Member Company in good standing, you may use your annual Meeting Credit to cover the cost of your registration. Remember, the Meeting Credit is a "use it or lose it" assessment so if you don't use it for this meeting or the Annual Meeting in September 2013, it will be forfeited. Your company-specific Promotional Code will be emailed to you directly.If you are a representative of an HVI-Designated Laboratory, contact firstname.lastname@example.org to obtain your Discount Code for 50% discount off the Full Registration fee. Discounts are not offered for the evening social functions.If you have any questions about which Promotional Codes are applicable to you, please contact Jacki Donner at email@example.com. LOCATION / ACCOMMODATIONSClearwater Beach Marriott Suites on Sand Key, Clearwater Beach, Florida Group Lodging Rate / ReservationsThe hotel has set aside a limited number of rooms at a special reduced rate for our group. When you call, be sure to tell them that you are attending the “HVI meeting” to take advantage of the cost savings. The cut-off date for this special rate is January 24, 2013. Reservation requests made after this date will be accepted based on availability and will be charged at the hotel’s prevailing public rates. The discounted rate is offered 3 days pre- and post-meeting based on room availability.$199.00 per night (single/double) plus applicable federal, state and local taxesMeeting attendees are responsible for making their own lodging reservations and must do so by January 24, 2013. Be advised the Clearwater Beach Marriott Suites is a popular destination hotel and rooms will disappear quickly. You are encouraged to make your reservation early to ensure availability at reasonable rates. It is highly unlikely the hotel will extend our group rate past the January 24 deadline. LODGING RESERVATIONS MAY BE MADE BY CALLING 888-303-4428 and mentioning "HVI" by name. Reservations may also be made online at http://www.marriott.com/hotels/travel/tpams-clearwater-beach-marriott-suites-on-sand-key/?toDate=3/3/13&groupCode=HVIHVIA&fromDate=2/23/13&app=resvlink using the Group Code 'HVIHVIA'. Parking / Ground TransportationParking is complimentary for hotel guests and meeting attendees. This hotel does not provide it own shuttle service.Spa ServicesHVI Meeting attendees receive a 15% discount on all spa services at the resort. EVENT REGISTRATIONEvent registration is separate from lodging reservations. All attendees must pre-register to ensure meals and space availability.Meeting registration and payment must be received at HVI Headquarters by January 24, 2013 to ensure space and meal availability.Registration fees will be refunded upon written notice of cancellation received at HVI Headquarters no later than January 24, 2013. All registrations canceled, regardless of when they are received, will be subject to a $60 processing fee. No refunds will be issued after January 24, 2013; however, substitutions are permitted so long as HVI staff is notified in advance. SCHEDULE(as of December 1, 2012 – subject to modification)TUESDAY, FEBRUARY 267:00a - 8:00a, Buffet Breakfast8:00a - 4:00p, UL 507/705 STP Meeting (pre-registration/approval required via UL CSDS: http://csds.ul.com) (buffet lunch included at noon)6:00p - 9:00p, Fun Night (hosted cocktail reception, buffet dinner, activities by the pool; t-shirt and shorts recommended) WEDNESDAY, FEBRUARY 278:00a - 9:00a, Buffet Breakfast9:00a - 1:00p, HVI/UL Technical Forum (buffet lunch included at noon)1:00p - 4:00p, HVI General Membership Meeting THURSDAY, FEBRUARY 287:30a - 8:30a, Buffet Breakfast8:30a - 4:00p, HVI General Membership Meeting, continued (buffet lunch included at noon)6:30p - 10:30p, HVI Distinguished Service Award Reception/Dinner FRIDAY, MARCH 17:30a - 8:30a, Buffet Breakfast8:30a - 1:00p, HVI General Membership Meeting, continued During discussions involving HVI-designated laboratories, each will be offered the opportunity to be interviewed independently of its competitors.A detailed agenda for the UL 507/705 STP meeting will be disseminated directly by UL approximately 1 month prior to the event.A detailed agenda for the HVI/UL Technical Forum will be disseminated by HVI approximately 2 weeks prior to the event.A detailed agenda for the HVI General Membership Meeting will be disseminated by HVI approximately 2 weeks prior to the event.
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